Accounts payable and payment automation

Healthcare organizations are under constant pressure to deliver high-quality patient care while managing rising costs, staffing shortages, and increasingly complex financial operations. For non-acute providers operating across multiple locations, disconnected procurement and accounts payable systems often lead to manual work, limited visibility, and unnecessary financial risk.

To address these challenges, MedProcure has partnered with Ottimate, a leader in AI-powered accounts payable automation, to deliver a fully connected procurement-to-pay (P2P) solution for healthcare organizations.

This integration extends our SmartPO procurement platform by connecting purchasing directly to automated invoice processing, approvals, payments, and audit-ready document storage, creating a seamless experience from purchase order through payment.

A unified workflow from purchase order to payment

In many healthcare organizations, procurement and accounts payable operate in silos. Purchase orders are created in one system, invoices arrive via email or paper, approvals happen manually, and payments are tracked elsewhere. These gaps increase the risk of errors, overpayments, fraud, and cash flow surprises.

With the SmartPO + Ottimate integration, procurement and AP operate as one connected workflow. The result is fewer manual touchpoints, greater control, and complete visibility across every stage of the invoice lifecycle.

How the integration works

Create and control purchasing in SmartPO

SmartPO centralizes purchasing across all locations, enforcing approved vendors, contracted pricing, and budget controls at the point of order. This ensures clean, compliant data enters the process from the start.

Automated invoice capture and matching

Ottimate automatically digitizes invoices using industry-leading AI and machine learning, without manual data entry. Invoices are precisely coded and matched against SmartPO purchase orders, receipts, and supporting documents, reducing exceptions and preventing overpayment.

Intelligent approval routing and fraud prevention

Ottimate’s built-in controls help eliminate duplicate invoices, flag anomalies, and maintain a secure, auditable approval trail throughout the invoice lifecycle.

Flexible, optimized payments

Ottimate schedules payments via check, ACH, or Ottimate virtual card (vCard). The platform's AI times payments to balance cash flow, vendor terms, and early-pay discounts, and even awards cash back on eligible payments.

Secure document storage and real-time alerts

All invoices, approvals, and payment records are stored securely in a searchable digital filing cabinet. Finance teams also receive real-time alerts for invoice anomalies or unusual spending patterns, enabling faster intervention before issues escalate.

Benefits for procurement and finance teams

Operational efficiency

Manual invoice entry, approvals, and reconciliations slow down already lean teams. By automating invoice capture, matching, and approvals, the SmartPO + Ottimate integration dramatically reduces processing time and standardizes workflows across all facilities.

Accuracy and compliance

Automated matching and approval controls help eliminate duplicate invoices, reduce overpayments, and protect PHI. Every transaction is documented and stored securely, creating an always audit-ready environment that supports regulatory compliance.

End-to-end visibility

Teams gain real-time visibility into spend from purchase order through payment. Smart alerts flag anomalies or shifts in buying behavior early, helping organizations optimize cash flow, prevent fraud, and make confident financial decisions.

Team empowerment

By removing repetitive, manual AP work, procurement and finance teams can focus on higher-value initiatives rather than chasing invoices and approvals.

See the SmartPO + Ottimate integration in action

Request a demo to see how MedProcure and Ottimate work together to automate invoices, optimize payments, reduce risk, and deliver true procurement-to-pay visibility for healthcare organizations.

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Why MedProcure + Ottimate is different

  • It's built for healthcare workflows: 

    • Medical and specialty clinics

    • Physician groups

    • Ambulatory care and surgery centers

    • Behavioral health organizations

    • Senior living and long-term care providers

    • Multi-location healthcare networks.

  • SmartPO enforces clean purchasing data upfront, reducing downstream issues.

  • Ottimate’s AI continuously adapts to your AP processes.

  • SmartPO doesn't charge transaction fees, helping keep costs predictable.

  • Stronger fraud prevention, cash flow control, and audit readiness.