One Platform. All Vendors. Reduced Costs.

ALL Vendors: SmartPO provides one platform for ordering from all your vendors. You can order from established suppliers using item masters or order one-time, specialty items and services.

Punchouts: With proper system permissions, you can search the web for products. Based on your preferences, punch-outs allow you to shop vendor sites (like Amazon or Office Depot) and have those items added to your SmartPO orders.

Barcode Scanning: Build orders right from the supply room by quickly scanning bar codes.

G/L Coding: Individual lines on each order can be coded to capture internal G/L codes, departments, grants, etc.

One Screen, Multiple POs: Behind the scenes, SmartPO builds a separate purchase order for each vendor and organizes them with tabs on the order screen.

Integrated EDI Engine: When you're ready, SmartPO sends each vendor's purchase order in their preferred format, be it EDI, FTP, SFTP, AS2, email, or customized integration to back-office systems.

Tabs organize purchase orders that are automatically created for each vendor.

Correct PricingSmartPO stores established pricing and automatically audits prices under GPO contracts, direct contracts, and pricing agreements. As users enter items, the Opportunities window alerts users to potential cost savings. Pay exactly what you should—for every item, from every vendor, on every order.

For more information about the benefits of SmartPO's pricing audits, read our white paper: Managing Supply Costs in Challenging Times.

The Opportunities window alerts users to potential cost savings.

Staff throughout your organization can requisition products to be ordered, transferred between locations, or fulfilled from a warehouse or central supply group. For requisitions that are to be fulfilled internally, users can specify both the from and to location. Requisition approval rules are fully customizable.

When fulfilling a requisition, warehouse or central supply personnel can view onhand inventory levels  throughout the organization. When onhand quantities are insufficient, staff can initiate orders right from the Fulfillment screen.

The Requisition Fulfillment screen displays quantities on hand and can be used to initiate orders when needed. 

Quickly order or requisition items that are not found in your product formulary or database by manually entering information for special order items.

The option to enter a special order item displays as you create an order or requisition. 

Order reviews let you approve, deny, or place orders on hold in real time. If preferred, order approvals can be completely automated based on customizable rules.

SmartPO works for multi-location groups desiring centralized review and control. Locally created orders can be held for final approval and release. Authorized users can review, edit, and release orders for all locations in their group.

Orders are marked as received with a single click. Electronically received invoices are matched against receivers, with prices automatically audited for each item. Exceptions can be routed back to suppliers for correction or clarification. Vendor documentation, such as packing slips, can be attached to each transaction set and routed with the invoice for approval. The result is accurate, paperless receipts and invoice approvals.

A single click marks orders as received. 

Staff can enter check requests for reimbursements or non-PO vendor payments, with flexible rules enforcing your spending policies. Receipts or other documentation can be attached and forwarded with requests to your AP system for payment.

Easily attach documents, like the parking receipt shown here, to check requests. 

SmartPO interfaces with popular accounting systems. When an invoice is approved and ready for payment, SmartPO can upload the invoice and payment packet to your AP system, eliminating repetitive data entry.