Accounts payable and payment automation

Healthcare organizations are under constant pressure to deliver high-quality patient care while managing rising costs, staffing shortages, and increasingly complex financial operations. For non-acute providers operating across multiple locations, disconnected procurement and accounts payable systems often lead to manual work, limited visibility, and unnecessary financial risk.

To address these challenges, MedProcure has partnered with Ottimate, a leader in AI-powered accounts payable automation, to deliver a fully connected procurement-to-pay (P2P) solution for healthcare organizations.

This integration connects our SmartPO procurement platform to Ottimate's automated invoice processing, approvals, payments, and audit-ready document storage, creating a seamless experience from purchase order through payment.

A unified workflow from purchase order to payment

In many healthcare organizations, procurement and accounts payable operate in silos. Purchase orders are created in one system, invoices arrive via email or paper, approvals happen manually, and payments are tracked elsewhere. These gaps increase the risk of errors, overpayments, fraud, and cash flow surprises.

With the SmartPO + Ottimate integration, procurement and AP operate as a single, connected workflow, reducing manual touchpoints, increasing control, and delivering end-to-end visibility across the invoice lifecycle. This integration helps healthcare organizations protect margins while maintaining strong vendor relationships.

How the integration works

Create and control purchasing in SmartPO

SmartPO centralizes purchasing across all locations, enforcing approved vendors, contracted pricing, and budget controls at the point of order. This ensures clean, compliant data enters the process from the start.

Automated invoice capture and matching

Ottimate automatically digitizes invoices using proprietary AI and machine learning. Invoices are coded and matched with 99.5% accuracy against SmartPO purchase orders, receipts, and supporting documents— reducing exceptions, manual entry, and overpayments.

Intelligent approval routing and fraud prevention

Ottimate’s built-in controls help reduce duplicate invoices, flag anomalies, and maintain a secure, auditable approval trail throughout the invoice lifecycle.

Flexible, optimized payments

Ottimate supports optimized payment timing based on configured rules, helping teams balance cash flow and vendor terms while supporting margin protection through optimized payment methods, early-pay discounts, and cash-back on eligible virtual card transactions.

Secure document storage and real-time alerts

All invoices, approvals, and payment records are stored securely in a searchable digital filing cabinet. Finance teams also receive real-time alerts for invoice anomalies or unusual spending patterns, enabling faster intervention before issues escalate.

Benefits for procurement and finance teams

Operational efficiency

Manual invoice entry, approvals, and reconciliations slow down already lean teams. By automating invoice capture, matching, and approvals, the SmartPO + Ottimate integration dramatically reduces processing time and standardizes workflows across all facilities.

Accuracy and compliance

Automated matching and approval controls help eliminate duplicate invoices, reduce overpayments, and protect sensitive financial and vendor data. Every transaction is documented and stored securely, creating an audit-ready environment that supports regulatory compliance.

Margin protection and financial performance

Thin healthcare margins leave little room for error. By reducing duplicate payments, enforcing controls, capturing early-pay discounts, and unlocking card-based rebates, the SmartPO + Ottimate integration helps protect margins and improve financial performance without adding operational complexity.

End-to-end visibility

Teams gain real-time visibility into spend from purchase order through payment. Smart alerts flag anomalies or shifts in buying behavior early, helping organizations improve cash flow visibility, reduce fraud risk, and make confident financial decisions.

Team empowerment

By removing repetitive, manual AP work, procurement and finance teams can focus on higher-value initiatives rather than chasing invoices and approvals.

See the SmartPO + Ottimate integration in action

Request a demo to see how MedProcure and Ottimate work together to automate invoices, optimize payments, reduce risk, and deliver true procurement-to-pay visibility for healthcare organizations.

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Why MedProcure + Ottimate is different

  • It's built for healthcare workflows: 

    • Medical and specialty clinics

    • Physician groups

    • Ambulatory care and surgery centers

    • Behavioral health organizations

    • Senior living and long-term care providers

    • Multi-location healthcare networks.

  • SmartPO enforces clean purchasing data upfront, reducing downstream issues.

  • Ottimate’s AI continuously adapts to your AP processes.

  • SmartPO doesn't charge transaction fees, helping keep costs predictable.

  • Ottimate provides improved fraud risk reduction through controls, anomaly detection, and audit-ready workflows.

  • This solution is designed to help healthcare organizations reduce cost leakage and protect margins across complex, multi-location operations.