Today’s healthcare organizations face a constant balancing act: delivering exceptional patient care while managing increasingly complex operational demands. This challenge is especially pronounced for teams responsible for purchasing, invoicing, and compliance across multiple facilities and locations.
The pressure continues to grow. Rising costs, evolving regulations, and ongoing staffing shortages are forcing healthcare finance and operations leaders to do more with fewer resources. Disconnected or outdated systems only compound the problem, leading to delays, reduced visibility, and increased financial risk that can ultimately affect patient care.
Healthcare teams no longer have to navigate these challenges on their own.
MedProcure, a healthcare procurement company focused on simplifying the supply chain for non-acute providers, has partnered with Ottimate, a leader in AI-powered accounts payable automation, to deliver a more connected approach to healthcare procurement and AP workflows.
Connecting procurement and accounts payable
In many healthcare organizations, procurement and finance operations still operate in silos. The MedProcure + Ottimate partnership helps break down these barriers by creating a connected workflow from purchase order through payment.
Rather than juggling spreadsheets and disconnected systems, healthcare teams gain real-time visibility into each stage of the procurement-to-payment process. This visibility supports stronger cash-flow management, faster decision-making, and smoother day-to-day operations.
From purchase order to payment: a unified workflow
MedProcure and Ottimate share a vision for a connected healthcare back office where data flows seamlessly, duplication is minimized, and compliance is embedded into every step of the financial process.
The integration is straightforward. Purchase orders created in SmartPO flow directly into Ottimate, enabling automated invoice matching, approval routing, and secure payments. This creates a single, continuous workflow that minimizes manual intervention, eliminates redundant data entry, and accelerates the financial close.
As a result, finance teams can shorten month-end close cycles, reduce payment errors, and access analytics that support better decision-making. Procurement leaders gain clearer insight into vendor spend and contract compliance, helping them identify savings opportunities and reduce operational risk.
Together, these capabilities establish a strong foundation for efficient, transparent financial operations across the healthcare organization.
Benefits for procurement and finance teams
The collaboration between MedProcure and Ottimate delivers immediate, measurable benefits for healthcare providers of every size and type. Below is a closer look at how this partnership helps procurement and finance teams operate more efficiently and confidently.
- Operational efficiency
Managing invoices, approvals, and payments across multiple locations is often time-consuming and resource-intensive. Through the MedProcure + Ottimate integration, healthcare organizations can streamline invoice capture, approval workflows, and payment processes within a connected system. This creates consistent, repeatable workflows across locations while reducing processing time and administrative effort. - Accuracy and compliance
Manual data entry and disconnected systems increase the risk of errors and compliance gaps. By connecting procurement and accounts payable, healthcare organizations can reduce duplicate data entry, improve invoice accuracy, protect protected health information (PHI), and maintain audit-ready records that support regulatory compliance. - End-to-end visibility
Clear visibility is essential for informed decision-making. With connected procurement and AP workflows, healthcare teams gain insight into spend from purchase order through payment. This end-to-end visibility enables stronger cash-flow management, better forecasting, and more confident financial decisions. - Team empowerment
Repetitive, manual work can contribute to burnout and low morale over time. By automating routine procurement and AP tasks, finance and procurement teams can focus on higher-value initiatives, such as vendor optimization, cost control, and strategic planning, that move the organization closer to its goals.
Leadership perspectives
Tom Woodson, Co-Founder and General Manager of MedProcure, shared how the partnership strengthens MedProcure’s mission to simplify healthcare procurement: “Partnering with Ottimate allows us to bring together procurement and accounts payable in a way that’s seamless for healthcare organizations. By combining our strengths, we can help providers gain better visibility, reduce manual work, and maintain compliance with sensitive patient data; ultimately supporting more efficient operations and better patient outcomes. We’re thrilled to work together to make back-office processes smarter and more connected for our customers.”
Barrett Boston, CEO of Ottimate, added: “Our partnership with MedProcure marks a significant step towards creating a fully connected and efficient financial ecosystem for healthcare providers. We are enthusiastic about this collaboration, which will enable healthcare organizations to streamline both purchasing and accounts payable. By aligning these workflows, we aim to reduce manual effort, enhance accuracy, and safeguard sensitive patient data. This will empower finance and operations teams to dedicate more time to their core mission: delivering exceptional patient care.”
A new era of connected healthcare finance
The partnership between MedProcure and Ottimate reflects a shared commitment to helping healthcare organizations operate with greater clarity and control via a connected financial ecosystem. With Ottimate’s AI-driven AP automation and MedProcure’s procurement expertise, powered by the SmartPO platform, healthcare teams can spend less time managing disconnected processes and more time focusing on what matters most: delivering exceptional patient care.
See how MedProcure and Ottimate work together
To learn more about how MedProcure and Ottimate work together, or to see how this integration supports SmartPO customers, contact MedProcure or request a demo.